KOOP - Policies and Procedures

Volunteer Labor System

In short, volunteers members must do 1 hour per month and 10 hours per pledge drive (twice per year). Programmers must do an additional 2 hours/per month per weekly hour of show time. Hours are reported through JournyX. See more info at the volunteer hours timesheet instructions page.

Show Length
(Hours)

Monthly Hour Requirements

Yearly Hour Requirements

Vol

Show

Total

Membership Drive (x2)

Total

Volunteer

10+10 = 20

Programmer

1/2

10+10 = 20

1-1/2

10+10 = 20

The Policy

A new volunteer membership policy was put into effect in June 2005 for a three-month trial and to take full effect in September 2005.

The station volunteer labor will be divided into six main areas: Music Library, Training, Production, Promotion, Tech, and Administration.
Each area will have a coordinator (AC). It will be the responsibility of the AC to assign tasks to volunteers within his or her area, monitor and evaluate tasks, and keep track of volunteer hours within the area. The AC will report those hours at the end of every month to the volunteer hours tracker (VHT). ACs will also coordinate on a regular basis with the Executive Director (ED).
Each volunteer will sign up for a regular assignment within one of the six main areas. Volunteers may also work on committees and collectives, however this work cannot account for more than half of an on-air volunteer’s required hours.
Each volunteer will be required to complete one hour per month plus ten hours during each pledge drive. In addition, programmers will be required to complete two hours per month for every hour he or she is on the air. Shows that have multiple programmers will divide their hours accordingly.
Programmers who fall behind at the end of the month will be issued a warning. Any programmer who fails to catch up after three months will be suspended.
The ED and the ACs will be in charge of coordinating ad hoc labor. All ad hoc labor must be approved by the ED or an AC.
The VHT will keep track of the status of each volunteer and post publicly every month the volunteers’ status. The VHT will also keep the ED apprised of those programmers who are in arrears with their volunteer hours. In addition the VHT will provide the Program Committee with volunteer hours data to assist them with programming decisions.
The ED will issue warnings and suspensions to delinquent programmers. The ED will also keep the PC apprised of delinquent programmers and slots that need to be filled.
Programmers will be allowed vacation time. This must be worked out with the ED or AC.

Reporting

Report hours to your Area Coordinator (AC) or Committee Chair who will report these hours for you. You must contact AC prior to completing hours. You cannot get hours for show preparation. Committee chairs will report hours for committee meeting attendance (for members of the committee). Attending meetings as a spectator does not count as volunteer hours.

Programmers/volunteers must report hours to ACs on the 5th of each month for all hours completed the previous month. Do NOT report directly to the volunteer coordinator or the ED (unless she is the AC for what you are reporting). Any hours reported after the 5th of the month will go towards the following month. ACs will report to the volunteer reporter by the 10th of each month for all hours completed the previous month. You must contact ACs before completing hours.

KOOP is community radio, giving voice to the underserved in Austin, Texas with unique programming from volunteers. Most of our funding comes from our listeners.

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Volunteer Labor System

The Policy

Reporting

Area Coordinators

Committees

Examples